Executive: General Administration – 2 Post (one UR & one ST)

• Pay Scale: Level -6 (Initial Basic Pay Rs. 35,400/-)
• Upper Age Limit: 35 Years as on closing of the date of advertisement
• Age relaxation is permissible as per the following details:

(a) UR Category

(b) ST Category

Qualification and Experience

Bachelor’s Degree with minimum 55% marks or its equivalent grade and at least 5 years of post-qualification experience in a reputed organization or master’s degree with minimum 55% marks or its equivalent grade and 3 years of post-qualification experience in a reputed organization.

Duties & Responsibilities including, but not limited to the following:

(a) Academic Administration

Academic Administration undertakes following activities:

• End-to-end planning and execution of short/ long duration education programs, (online and on-campus).
• Arranging and managing meetings.
• Coordinating with client organizations, faculty, administrative departments within the Institute, vendors, and other agencies to deliver superior quality executive education to participants.
• Any other institutional responsibilities that may be assigned.

(b) Placements

Placements Department undertakes following activities:

• Building new relationships with corporates and strengthening the existing ones.
• Completion of placements in stipulated time period.
• Guiding the relevant placement team on negotiation and coordination for Summer Internships as well as Final Placements for students of programs/sectors/geographies as may be assigned.
• Guiding the relevant placement team on negotiation and coordination for Summer Internships as well as Final Placements for students of programs/sectors/geographies as may be assigned.
• Training, orienting the relevant placement team, conducting regular meetings and periodic reviews.
• Effective coordination and teamwork with other Corporate Relations Team Members.
• Keeping the placement team motivated and supporting them on planning, execution and implementation of the various placement strategies.
• Regular corporate visits at various locations.
• Sharing Feedback to the back end team for maintaining the consistency and accuracy on placement data.

(c) Housekeeping & Security

The housekeeping & security department deals with activities ensuring the overall cleanliness of the premises, hostels, rooms, offices, washrooms, labs etc. and monitoring all the security related issues.

(d) Transport & Booking

Activities involving travel, ticketing, booking & hotel accommodation and transportation, contracts with local transport vendors, monitoring & control of vehicles & drivers.

(e) Faculty Support Unit

Providing support to faculty members relating to their bills processing, travel, LTC, any other assistance required from time to time.

(f) Student Affairs

Activities involve handling student related queries, ensuring maintenance of discipline & decorum in the hostels, resolving the issues concerning their comfort as per the Institute norms. Prompt response to any complaint and bringing it to the notice of the concerned authorities. Maintenance of records, up to date.

(g) Personnel Management

Activities involving recruitment & selection of teaching and Non-teaching employees, issuing appointment letters, managing personal files and data.

Executive: ERP – One Post (UR)

• Pay Scale: Level -6 (Initial Basic Pay Rs. 35,400/-)
• Upper Age Limit: 35 Years as on closing of the date of advertisement
• Age relaxation is permissible as per the following details:

Qualification and Experience

• Bachelor’s Degree in Computer Science/IT/Computer Application with minimum 55% marks or its equivalent grade and at least 5 years of post-qualification experience in a reputed organization or master’s degree in Computer Science/IT/Computer Application with minimum 55% marks or its equivalent grade and 3 years of post-qualification experience in a reputed organization.
• Work experience with D365 Finance and Operations ERP would be an added advantage.

Key Skills / Abilities/Knowledge required:

• Good understanding of Application Software and Systems.
• Strong analytical skills with attention to detail.
• Excellent interpersonal skills to work with internal departments, members of staff and faculty.
• Self-motivated and ability to work independently, customer service orientation.
• Should be fluent in English and Hindi.
• Strong communication skills - oral and written.
• Ability to effectively communicate across levels of managers and executives in a professional as well as appropriate manner.
• Ability to prioritize work opportunities in the department.
• Candidates with good knowledge in one or more areas below will be given preference.
  • Application development in Microsoft .NET framework, MVC architecture, SQLServer Database, SSRS (SQL server reporting services), SQL, technical developer skills of Dynamics365 FinOps, Power BI and Power Apps.

Duties & Responsibilities including, but not limited to the following:

• Understand business processes of IIMU, effectively map the same to the processes available in the ERP system, own and achieve ERP adoption and routinization. System Analysis - Determining ERP needs via consultation, business process analysis, and observations.
• Understand the operational ERP system, tools, modules and process so that responsibilities like first level troubleshooting, functionality enhancement tasks can be taken up; functional testing of new functionalities, impact analysis, test cases preparation and user acceptance testing.
• Provide operational support on ERP usage to end users in various departments for critical business processes.
• Prepare user guide documentation of business processes, end-user training.
• Gain knowledge of the technology platforms and reporting tools used in the IIMU ERP system and develop operational reports.
• Play an active role in expanding the ERP footprint and establishing a credible information substratum for top management decision making and operations of IIMU.

Junior Engineer (Electrical) – One Post (UR)

• Pay Scale: Level -6 (Initial Basic Pay Rs. 35,400/-)
• Upper Age Limit: 35 Years as on closing of the date of advertisement
• Age relaxation is permissible as per the following details:

Qualification and Experience

• B.E./ B. Tech with minimum 55% in Electrical/ Electrical & Electronics Engineering with three years post qualification relevant experience or diploma with minimum 55% in Electrical/ Electrical & Electronics Engineering with five years of post qualification relevant experience.
• Candidates should have significant experience in any one or more of the following areas: Installation, Operation and Maintenance of HT & LT substations/ HVAC equipment’s/ Diesel Generator/ Lifts/ Fire Fighting & Fire Alarm/RO water Purifier etc.
• Knowledge of CPWD working procedure, design, and estimation for electrical requirements for residential building, offices etc. including, Preparation of Single line diagram (SLD) for LT/HT sites, Installation, Testing and Commissioning of Transformer, LT panel, VCB panels, Exposure HT/LT substation; LAN connections and laying of fibre; energy saving initiatives with the use renewable energy sources.
• Knowledge of AutoCAD (MEP/ Electrical) will be added advantage.
• Experience in tender processing; construction supervision; quality control; good construction/ maintenance practices; billing of works etc.

Duties & Responsibilities including, but not limited to the following:

• Incumbent shall be responsible for maintaining/ managing/ developing/ providing technical support in planning/ design/ construction/ maintenance/ project monitoring/quality control/ billing in Electrical discipline.
• Monitoring of day-to-day electrical maintenance activity. Maintenance of all electrical, electronic, and mechanical equipment pertaining to the Institute and maintaining the inventory of the same.
• Power Management: Implementing steps to conserve electricity and, managing solar energy power systems etc. Generating monthly reports for aforementioned activities Tendering, billing & supervision of all annual maintenance contracts related to Electrical & Mechanical equipment’s.
• Tendering, billing & supervision of all annual maintenance contracts related to Electrical & Mechanical equipment’s.
• Timely submission of electricity bill to AVVNL. Billing of electricity consumption charges, to inside vendors and keeping the records etc.
• Understanding the functioning of each service and recommending improvements. Maintain PM schedule & maintain data records.
• Implementation and follow up action on the policy matters of the Institute.
• Liaison with Local bodies (AVVNL, FIRE Dept. etc).
• Any other task(s) as may be assigned by the authorities of the Institute from time to time.

Junior Assistant (Gr-I): Two Posts (One UR and One OBC-NC)

• Pay Scale: Level -2 (Initial Basic Pay Rs. 19,900/-)
• Upper Age Limit: 30 Years as on closing of the date of advertisement
• Age relaxation is permissible as per the following details:

(a) UR Category

(b) OBC Category

Qualification and Experience

Bachelor’s Degree with minimum 55% marks with knowledge of computer typing and knowledge of Computer applications with Two (02) year of relevant post qualification experience in reputed organization.

Duties & Responsibilities including, but not limited to the following:

(a) Stores & Procurement

• Stores & procurement department undertakes activities relating to procurement, stores, asset management as per GOI Rules.
• Inventory Management
• Vendor Management
• Purchase Order, Stock Management
• Annual Stock verification

(b) Housekeeping & Security

The housekeeping & security department deals with activities ensuring the overall cleanliness of the premises, hostels, rooms, offices, washrooms, labs etc. and monitoring all the security related issues.

(c) Transport & Booking

Activities involving travel, ticketing, booking & hotel accommodation and transportation, contracts with local transport vendors, monitoring & control of vehicles & drivers.

(d) Faculty Support Unit

Providing support to faculty members relating to their bills processing,Travel, LTC, any other assistance required from time to time.

(e) Student Affairs

Activities involve handling student related queries, ensuring maintenance of discipline & decorum in the hostels, resolving the issues concerning their comfort as per the institute norms. Prompt response to any complaint and bringing it to the notice of the concerned authorities. Maintenance of records, up to date.

(f) Personnel Management

Activities involving recruitment & selection of teaching and Non-teaching Employees, issuing appointment letters, managing personal files and data.

Office Assistant: One post (UR)

• Pay Scale: Level -1 (Initial Basic Pay Rs. 18,000/-)
• Upper Age Limit: 30 Years as on closing of the date of advertisement
• Age relaxation is permissible as per the following details:

Qualification and Experience

Bachelor’s Degree with minimum 55% marks with knowledge of computer typing and knowledge of computer applications with minimum one (01) year of relevant experience in reputed organization.

Duties & Responsibilities including, but not limited to the following:

(a) Stores & Procurement

• Stores & procurement department undertakes activities relating to procurement, stores, asset management as per GOI Rules.
• Inventory Management
• Vendor Management
• Purchase Order, Stock Management
• Annual Stock verification

(b) Housekeeping & Security

The housekeeping & security department deals with activities ensuring the overall cleanliness of the premises, hostels, rooms, offices, washrooms, labs etc. and monitoring all the security related issues.

(c) Transport & Booking

Activities involving travel, ticketing, booking & hotel accommodation and transportation, contracts with local transport vendors, monitoring & control of vehicles & drivers.

(d) Faculty Support Unit

Providing support to Faculty members relating to their bills processing, travel, LTC, any other assistance required from time to time.

(e) Student Affairs

Activities involve handling student related queries, ensuring maintenance of discipline & decorum in the hostels, resolving the issues concerning their comfort as per the Institute norms. Prompt response to any complaint and bringing it to the notice of the concerned authorities. Maintenance of records, up to date.

(f) Personnel Management

Activities involving recruitment & selection of teaching and Non-teaching employees, issuing Appointment letters, managing personal files and data.

Note: These Duties & Responsibilities are general guideline and may vary depending on the specific needs and requirements of the organization. Employees may be assigned additional tasks or responsibilities as needed.

General Terms and Conditions

• The candidate must be a citizen of India.
• Interested candidates may apply through ONLINE MODE ONLY through the link given at the institute’s website under JOBS section. Candidates are not required to send the hardcopy of the application; however, it is advised to retain a copy of the filled application form for further reference.
• The link to apply for the advertised positions shall be active from November 08th, 2023 till November 30th 2023.
• If the candidate wishes to apply for more than one post, they should apply separately for each post.
• Application fee of Rs.500 for UR & OBC is required to be paid using the payment gateway link as provided. SC/ST/Women/PwD/ESM candidates are exempted from the Application fee.
• Candidates working in the Government/Semi-Government/Public Sector Undertakings/Autonomous Bodies should intimate their employer in writing before applying for the posts advertised. Such candidates would have to upload NO OBJECTION CERTIFICATE from their current employer at the time of submission of online application.
• IIM Udaipur reserves the right to reject/accept any candidature or cancel the process of recruitment without assigning any reason.
• Mere fulfilling of the minimum qualifications and experience will not confer any right to the candidates for his/her selection.
• The selected candidates shall be kept on Probation for a period of two years, which can be extended based on the performance.
• The upper age limits prescribed for direct recruitment will not apply in the case of the IIMU’s permanent employees. This age relaxation will be available only to those employees of the IIMU who have rendered at least one year of service after confirmation.
• Cutoff date for determining the age is kept as closing date of the advertisement.
• All certificates, degrees, and other documents for educational qualification, professional and technical qualification, work experience and age proof, relevant eligibility proof to avail age relaxation should be produced in original at the time of joining, if called for the same. Failure to produce these original documents may result in disqualification.
• Appointments will be governed by the relevant service rules and regulations of the Institute as amended from time to time.
• No correspondence/queries will be entertained from candidates regarding e-mail delays, conduct and result of test and reasons for not being called for test.
• In case of any dispute/ambiguity that may occur in the process of selection, the decision of the Institute shall be final and binding.
• No TA/DA shall be given for attending the selection process.
• Applications received after the stipulated last date or incomplete in any respect will not be entertained and no further correspondence will be made in this regard.
• Canvassing in any form and /or bringing any influence, political or otherwise will be treated as a disqualification for the post applied for and such application/s shall summarily be rejected.
• Only short-listed candidates will be contacted.
• Shortlisted / selected candidates will be informed through the email regarding their shortlisting.
• The appointment of the selected candidates is subject to being found medically fit as per the requirements of the Institute.
• For any query related to submission of on­line application you may send email to hrd@iimu.ac.in. However, queries related to interpretation of rules will not be entertained.
• The Institutes reserves the right to rectify any discrepancy of the Advertisement, if found later on. In case of any inadvertent mistake in the process of selection which may be detected at any stage even after the issue of letter of appointment, the Institute reserves the right to modify/withdraw/cancel / post-pone any communication made to the candidate.
• All appointments shall be done after obtaining the approval of the Competent Authority based on the recommendations made by the Selection Committee.
• Applicant shall be responsible for the correctness of the information provided in the application. If it is found later that any information given in the application is incorrect / false, the candidate / appointment shall be cancelled / terminated.
• The prescribed qualifications / experience indicated are bare minimum and mere possession of same will not entitle the candidate to be called for selection process. Where number of applications received in response to an advertisement is large, it may not be convenient or possible to call all the candidates. The Institute may thus restrict the number of candidates to be called for written examination / skill test to a reasonable limit at its discretion.
• No correspondence will be entertained in relation to this advertisement, please visit institute’s website i.e. www.iimu.ac.in for day to day updates, if any.
• The Syllabus for the exam/skill test will be uploaded on the IIMU website.
• The Weightage of Marks and Minimum Qualifying Marks for final merit list are as follows:
  

  S.No.	Modes of Examination	Weightage of Marks	Minimum Qualifying Marks
  Stage 1	Proficiency Test	90%	30%
  Stage 2	Writing skills & Computer Skills Test	10%	30%

• Only those candidates will be called for stage 2 who will meet the minimum qualifying marks in stage 1.
• For all positions, knowledge of computer applications is essential.
• The Institute reserves the right to fill or not to fill any of or all the posts.
• The Applicant must ensure whether he/she fulfills all the eligibility conditions for the post applied.
• The Competent Authority of the institute also reserves the right to accept or reject or cancel in partial or full any post/s at his discretion at any stage without assigning any reason thereof.
• Any resultant dispute arising out of this advertisement shall be subject to the sole jurisdiction of the Courts situated at Udaipur only.
• The last date to submit the online application is November 30th, 2023, at 11:59 PM.

Sd/-
Chief of Administration